Accounts Assistant

Part-time (22.5 hours/week)

About us

We’re a culture-first organisation and put our people at the forefront of everything we do. We believe that a great working environment leads to a happy and productive team which is why we offer our staff the flexibility to work remotely or from our beautiful office in Fitzrovia, Central London.

Xiatech is the pioneer of Xfuze, the world’s first AI-powered composable Integration, Data Management, Analytics and Orchestration Platform that innovatively connects systems, creates a single view of data and delivers actionable insights in one cloud-native, SaaS solution. Business, technology and data teams use Xfuze to shorten time-to-insights, accelerate digital transformation, and extend the value of their legacy technology investments.

The Role
We are looking for a detail-oriented and proactive Accounts Assistant to join our expanding finance team and assist with a broad range of accounting tasks. This is an exciting opportunity for someone to become an integral part of our finance team and gain exposure to a wide range of finance functions while working in a fast-paced, high-growth environment.Our future Account Assistant will have excellent organisational skills, strong attention to detail, and clear communication, with the confidence to collaborate across teams and the curiosity to learn new systems and processes. You’ll also have the opportunity to contribute ideas to improve efficiency as we continue to scale.
This is a great opportunity for someone who is looking  to develop their accounting skills, gain exposure to a broad spectrum of finance responsibilities, and grow within a supportive team that values initiative and continuous improvement.

Key Responsibilities

• Oversee Time Tracking Tool (Clockify)

  • Take ownership and act as Point of Contact (POC) for the Clockify system for the business.

  • Prepare and distribute weekly and monthly utilisation reports.

  • Follow up on any outstanding timesheet approvals from team managers

• Bank Reconciliation

  • Reconcile company bank accounts and credit card receipts to keep everything organised.

  • Support smooth cashflow by ensuring accuracy and timeliness in reconciliations.

• Purchase Ledger

  • Process and post supplier invoices with accuracy.

  • Reconcile supplier statements, resolve discrepancies, and manage relationships with suppliers.

  • Assist in preparing multi-currency payment runs (e.g., GBP, EUR, USD).

  • Send remittance advice to suppliers.

  • Support IR35 compliance requirements by maintaining annual determination records.

• Credit Control

  • Ensure to keep on top of outstanding client payments bi-weekly via phone and email.

  • Maintain accurate records of all communication and follow-ups.

• Expenses & Cashflow Management

  • Manage employee expenses through ApprovalMax for authorisation.

  • Assist in updating and maintaining the 13-week rolling cashflow forecast.

Your Knowledge & Experience

• Prior experience in a finance or accounts role is preferred.

• Good working knowledge of Excel and accounting systems.

• Strong attention to detail and accuracy.

• Excellent organisational and communication skills.

• A proactive, can-do attitude with the ability to manage priorities/time effectively and meet deadlines.

• Experience with Xero or Clockify would be an advantage.

Your Personality

• Energetic & driven

• Innovative

• Resilient

• Insightful

• Creative

• Problem solver

• Sound judgement

• Analytical

• Capacity to learn

If you would like the opportunity to join a disruptive UK-based Software as a Service organisation who believe in using the latest leading-edge technology to drive business growth and customer differentiation and success, please enquire now by emailing Abbi@xiatech.co.uk

If you receive an offer of employment, this will be conditional upon satisfactory completion of a right to work and identity check, a reference check and a basic criminal record check for any unspent convictions.

Xiatech is proud to be an equal opportunity employer and prohibits discrimination and harassment of any kind.

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